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Purpose of the Policy
The Safeguarding and Child Protection Policy at UK Boyuan International outlines our commitment to the safety and well-being of all students under our guardianship. We recognise that safeguarding is the responsibility of everyone involved with our organisation, including staff, volunteers, homestay providers, and external partners. This policy ensures that UK Boyuan International provides a safe, caring, and supportive environment for students, free from harm, and outlines clear procedures for preventing and responding to any safeguarding concerns.
The primary purpose of this policy is to:

Protect students from abuse, neglect, and exploitation.

Provide clear guidelines for identifying, reporting, and managing safeguarding issues.

Ensure compliance with statutory safeguarding requirements, including Keeping Children Safe in Education 2023 and Working Together to Safeguard Children 2023.

Support students’ welfare by implementing comprehensive safeguarding measures throughout our organisation.

This policy should be read in conjunction with related policies, including the Whistleblowing Policy, Safer Recruitment Policy, Anti-Bullying Policy, Data Protection Policy, and Online Safety Policy.

Legal Framework
This policy is based on key UK legislation and government guidance, including:

Children Act 1989 and 2004: This legislation outlines the duties of local authorities and professionals to ensure the safety and welfare of children.

Keeping Children Safe in Education 2023 (KCSIE): This statutory guidance for schools and colleges outlines the responsibilities for safeguarding children, particularly regarding child protection.

Working Together to Safeguard Children 2023: This document provides guidance on inter-agency working to safeguard and promote the welfare of children.

Counter-Terrorism and Security Act 2015 (Prevent Duty): This law requires educational institutions to prevent individuals from being drawn into terrorism.

Data Protection Act 2018 and UK GDPR: This legislation governs how personal data is collected, stored, and processed, with particular emphasis on protecting sensitive information related to children.

Scope of the Policy
This policy applies to:

All UK Boyuan International staff, including full-time, part-time, and temporary employees.

Volunteers and interns working with the organisation.

Homestay providers hosting students.

External contractors, agents, and service providers working with UK Boyuan International in any capacity.

Students under the guardianship of UK Boyuan International.

Parents and guardians who engage with UK Boyuan International for the welfare and safety of their children.

Everyone covered by this policy has a responsibility to be vigilant and report any concerns related to the safety or well-being of students.

Definitions

Key definitions relevant to safeguarding and child protection include:

Safeguarding: Safeguarding refers to the proactive measures taken to promote the welfare of children and protect them from harm. This includes protecting children from abuse, preventing impairment of their health or development, and ensuring that they grow up in a safe and supportive environment.

Child Protection: Child protection is a part of safeguarding that specifically focuses on protecting individual children who are identified as suffering, or likely to suffer, significant harm due to abuse or neglect.

Abuse: Abuse is the maltreatment of a child that causes harm or distress. It can be physical, emotional, sexual, or neglect. Abuse can occur within the family, community, or through online interactions.

Designated Safeguarding Lead (DSL): The DSL is the individual responsible for overseeing all safeguarding concerns within the organisation. The DSL is trained to handle child protection issues and is the main point of contact for reporting concerns. At UK Boyuan International, Hui Lin serves as the DSL.

Deputy Designated Safeguarding Lead (DDSL): The DDSL assists the DSL in managing safeguarding concerns and acts as the DSL in their absence. At UK Boyuan International, Jenny Baozhu Mitchell serves as the DDSL.

Policy Review and Updates
UK Boyuan International is committed to regularly reviewing and updating this policy to ensure it remains aligned with current legislation and best practices. This policy will be reviewed annually, or more frequently if there are significant changes in the regulatory environment or in safeguarding practices.

At UK Boyuan International, we recognise that safeguarding is the responsibility of every adult working within or connected to our organisation. Our approach to safeguarding is based on the following core principles:

2.1 Commitment to Safeguarding
UK Boyuan International is fully committed to ensuring the safety, welfare, and well-being of all students under our care. We believe that:

All children have the right to be safe and protected from harm: No child should experience abuse, neglect, or exploitation.

Safeguarding is everyone’s responsibility: All staff members, volunteers, and homestay providers have a duty to ensure the safety and welfare of the children we work with.

Children’s best interests are paramount: All actions taken to protect children must prioritise their well-being, development, and safety.

An open and supportive environment: We aim to create an environment where children feel confident to raise concerns about their safety and know they will be listened to.

Early intervention is essential: Early identification and support for children at risk are critical to preventing harm and ensuring timely protection.

2.2 The Role of the Designated Safeguarding Lead (DSL) and Deputy DSL
UK Boyuan International has appointed a Designated Safeguarding Lead (DSL) and a Deputy Designated Safeguarding Lead (DDSL) who have responsibility for coordinating all aspects of safeguarding and child protection within the organisation.
The DSL and DDSL responsibilities include:

Responding to Safeguarding Concerns: Ensuring that safeguarding concerns are handled in line with established procedures and reported to the relevant authorities when necessary.

Providing Safeguarding Expertise: Advising and guiding staff, volunteers, and homestay providers on best practices for safeguarding.

Training and Awareness: Organising safeguarding training for all staff and ensuring that they are aware of their safeguarding responsibilities.

Maintaining Records: Keeping accurate and up-to-date records of all safeguarding concerns and incidents.

Liaising with External Agencies: Acting as the main point of contact for local safeguarding partnerships, child protection services, and law enforcement agencies.

Designated Safeguarding Lead (DSL) Contact Information

Name: Hui Lin

Role: Designated Safeguarding Lead

Contact Number: 07536231631

Email: grace.lin@boyuanint.co.uk

Deputy Designated Safeguarding Lead (DDSL) Contact Information

Name: Jenny Lin Mitchell

Role: Deputy Designated Safeguarding Lead

Contact Number: 07798610728

Email: info@boyuanint.co.uk

In the absence of the DSL, the DDSL will assume all safeguarding responsibilities and ensure continuity in managing concerns.
2.3 Safeguarding Responsibilities for All Staff and Homestay Providers
While the DSL and DDSL take the lead on safeguarding matters, all staff, volunteers, and homestay providers have a responsibility to safeguard and protect the students under our care. This responsibility includes:

Recognising Signs of Abuse: Staff, volunteers, and homestays should be vigilant for signs of physical, emotional, sexual abuse, or neglect. These signs could include unexplained injuries, changes in behaviour, withdrawal, fearfulness, or inappropriate sexual behaviour.

Raising Concerns: Any concerns about the safety or welfare of a child should be reported immediately to the DSL or DDSL. Staff and homestay providers must understand the importance of following safeguarding procedures and escalating concerns when needed.

Maintaining Professional Boundaries: All staff and homestays are expected to maintain professional boundaries and avoid any behaviour that could be seen as inappropriate or exploitative.

Creating a Safe Environment: Ensuring that the homestay and school environments are free from physical, emotional, or digital risks (e.g., online safety risks). Staff and homestays must follow best practices to ensure a safe and protective environment.

Engaging in Safeguarding Training: All staff and homestay providers must participate in regular safeguarding training and keep up to date with the latest safeguarding guidelines, including those outlined in Keeping Children Safe in Education (2023).

2.4 Safeguarding Culture
UK Boyuan International strives to foster a culture where safeguarding is a priority at all levels of the organisation. This includes:

Openness and Transparency: Encouraging open discussions about safeguarding issues and ensuring that all staff, volunteers, and homestays feel empowered to report concerns without fear of retaliation.

Respect and Dignity: Promoting respect, dignity, and equality for all students. Discrimination or harassment based on race, gender, disability, or any other characteristic will not be tolerated.

Collaboration and Communication: Safeguarding is a collaborative effort that involves working closely with schools, parents, homestay providers, and external agencies. Effective communication between all parties is essential to ensure the well-being of students.

2.5 Partnership with Parents and Guardians
UK Boyuan International recognises that parents and guardians play a crucial role in safeguarding their children. We are committed to working closely with families to:

Provide Transparent Communication: Keeping parents informed about safeguarding policies, procedures, and any concerns related to their children.

Respect Parental Rights: Ensuring that parents are involved in decisions affecting their children’s safety and welfare, unless doing so would put the child at greater risk.

Offer Support and Guidance: Providing parents with resources and guidance on how to support their children’s safety and well-being, both at home and in the digital environment.

At UK Boyuan International, we recognise that the foundation of safeguarding starts with safer recruitment. Our Safer Recruitment Policy ensures that all staff, volunteers, and homestay providers working with or caring for students are thoroughly vetted, ensuring that only individuals who are suitable to work with children are recruited. This policy follows the guidance outlined in Keeping Children Safe in Education (2023) and applies to all positions within the organisation.

3.1 Recruitment Process Overview
The recruitment process for all positions within UK Boyuan International, including staff, volunteers, and homestay providers, is designed to identify and mitigate any risk to students’ safety. The process includes:

Clear job descriptions outlining safeguarding responsibilities.

Advertising roles with a statement of commitment to safeguarding and child protection.

An application process requiring candidates to provide detailed information, including full employment history and any relevant safeguarding information.

All candidates undergo a structured interview process, with specific questions designed to assess their suitability to work with children and their understanding of safeguarding responsibilities.
3.2 Pre-Employment Checks
Prior to appointing any staff member, volunteer, or homestay provider, UK Boyuan International undertakes several essential pre-employment checks to ensure their suitability to work with children.
These checks include:
Enhanced Disclosure and Barring Service (DBS) Check:

All prospective employees, volunteers, and homestay providers must complete an enhanced DBS check, which includes a check against the children's barred list. This ensures that individuals who are barred from working with children are not employed or engaged in any capacity.

DBS checks must be renewed periodically, and anyone whose check has expired will be temporarily suspended until a new check is completed.

Overseas Criminal Record Checks:

For individuals who have lived or worked outside the UK for more than three months in the past five years, an overseas police clearance or International Child Protection Certificate (ICPC) is required. UK Boyuan International assists candidates in obtaining these checks.

Verification of Professional Qualifications:

Where necessary, UK Boyuan International verifies the qualifications of prospective staff to ensure they hold the appropriate credentials for their roles.

Right to Work in the UK:

Candidates must provide proof of their legal right to work in the UK. This includes a valid passport, visa, or other official documentation.

References:

At least two professional references are required, one of which must be from the candidate’s most recent employer. For homestay providers, personal references may also be required to assess their suitability to care for children. All references are verified through direct contact with the referees.

Prohibition from Teaching Checks:

For positions involving teaching responsibilities, UK Boyuan International checks that candidates are not subject to a prohibition order, which would prevent them from teaching.

3.3 Recruitment of Homestay Providers
In addition to the standard recruitment procedures for staff, UK Boyuan International conducts specific checks and assessments for homestay providers. These include:
Enhanced DBS Checks for Household Members:

An enhanced DBS check is required for all adults (over 16 years old) residing in the household where a student will be placed. No student will be placed with a homestay family until all required checks have been completed and cleared.

Home Visits and Inspections:

Every homestay household is visited by a UK Boyuan International representative to assess its suitability. The visit includes a review of the physical environment, ensuring it meets health and safety standards, and that the household provides a nurturing and safe environment for students.

Ongoing Monitoring:

Homestay providers are subject to regular monitoring and follow-up visits to ensure that the student’s living environment remains safe, clean, and supportive throughout their stay. These checks are conducted on an annual basis, or more frequently if needed.

3.4 Induction and Ongoing Training for Staff and Volunteers
Once recruited, all staff, volunteers, and homestay providers must undergo safeguarding induction training. The training includes:

Introduction to Safeguarding and Child Protection: Covering UK Boyuan International’s policies and procedures related to safeguarding, with particular emphasis on how to identify and respond to safeguarding concerns.

Code of Conduct: Ensuring that all new employees and volunteers understand the professional boundaries and behaviours expected of them, especially when working with children and young people.

Safer Working Practices: Training on maintaining safe environments for children, both online and in person.

All new staff members, volunteers, and homestay providers are required to sign a declaration confirming that they have understood and will adhere to the organisation’s safeguarding policies.
Regular refresher training is mandatory to ensure that staff are kept up to date with the latest safeguarding practices, legal requirements, and any changes to UK Boyuan International’s internal policies.
3.5 Ongoing Monitoring and Evaluation
UK Boyuan International is committed to the continuous monitoring and evaluation of its recruitment processes to ensure the highest safeguarding standards are maintained. This includes:

Single Central Record (SCR): UK Boyuan International maintains a comprehensive Single Central Record, which logs all required recruitment checks, including DBS results, prohibition checks, and references. The SCR is reviewed regularly to ensure full compliance with safer recruitment requirements.

Review of Recruitment Practices: Regular internal audits are conducted to evaluate the effectiveness of the safer recruitment process. Any identified gaps or issues are addressed immediately to ensure continuous improvement.

3.6 Safeguarding Throughout Employment
Safeguarding at UK Boyuan International does not end with the recruitment process. The organisation is committed to ongoing safeguarding through:

Probation Periods: New staff and homestay providers are subject to a probation period, during which their suitability for working with children is continuously assessed.

Performance Reviews: Safeguarding responsibilities are a key component of staff performance reviews. All staff are assessed on their understanding and implementation of safeguarding practices.

Whistleblowing Policy: UK Boyuan International encourages staff to report any concerns about colleagues or homestays that may pose a risk to students. The organisation is committed to protecting whistleblowers from any form of retaliation.

4.1 Purpose of the Whistleblowing Policy
The Whistleblowing Policy at UK Boyuan International is designed to provide staff, volunteers, homestay providers, and other stakeholders with a clear framework for raising concerns about serious misconduct or unethical behaviour that may affect the safety or well-being of students in our care. This policy supports an open and transparent culture where safeguarding is a top priority, and individuals are encouraged to speak out without fear of reprisal.
UK Boyuan International recognises that raising concerns about misconduct can be challenging. However, we believe that the safety of children must always come first, and it is essential that any concerns are reported promptly.

4.2 Definition of Whistleblowing
Whistleblowing refers to the act of raising concerns about misconduct, malpractice, or unethical behaviour within an organisation. These concerns may include, but are not limited to:

Breaches of safeguarding policies, such as failure to protect children from harm.

Involvement in, or covering up, criminal activity, including fraud or theft.

Misuse or mismanagement of company resources.

Discrimination or harassment of employees, students, or others.

Health and safety violations that could endanger students or staff.

Whistleblowing does not cover personal grievances (e.g., issues related to employment disputes), which should be addressed through the organisation’s grievance procedures.
4.3 Reporting Concerns
Anyone who becomes aware of serious misconduct or safeguarding issues is encouraged to report their concerns immediately. Concerns should be raised internally in the first instance by contacting the Designated Safeguarding Lead (DSL) or Deputy Designated Safeguarding Lead (DDSL). If the issue relates to the DSL or there are concerns about internal reporting, whistleblowers may report directly to external bodies such as the NSPCC Whistleblowing Helpline or relevant local authorities.

External Whistleblowing Contacts

NSPCC Whistleblowing Helpline: 0800 028 0285 (Monday to Friday, 8 am to 8 pm)

Protect (formerly Public Concern at Work): 020 3117 2520 (free confidential advice)

Local Authority Designated Officer (LADO): 07716 092630

West Sussex County Council

Office hours (Monday-Friday,9.00am-5.00pm) 01403 229900

Out of hours enquiries (weekends and bank holidays) 033 022 26664

Whistleblowers are encouraged to provide as much detail as possible, including:

The nature of the concern.

Relevant dates, times, and names of individuals involved.

Any supporting evidence or documentation.

4.4 Confidentiality and Protection for Whistleblowers
UK Boyuan International is committed to ensuring that whistleblowers are protected and that their concerns are handled sensitively. Whistleblowers can raise concerns in confidence, and their identity will be protected as far as possible. However, in some cases, it may be necessary to disclose the whistleblower’s identity to conduct a thorough investigation or to comply with legal obligations.
We assure all whistleblowers that:

They will not face reprisals or victimisation for raising concerns in good faith, even if their concern is found to be unsubstantiated.

Any form of retaliation or harassment against whistleblowers is strictly prohibited and will be treated as a serious disciplinary matter.

4.5 Procedures for Handling Whistleblowing Reports
When a concern is raised under this policy, the following steps will be taken:
Acknowledgment of Report:

The DSL or DDSL will acknowledge receipt of the whistleblowing report within five working days.

Initial Assessment:

The DSL or DDSL will conduct an initial assessment to determine the nature of the concern and whether further investigation is required.

In cases where the concern relates to safeguarding, the matter will be referred to external authorities, such as the Local Authority Designated Officer (LADO) or the police.

Investigation:

If necessary, a full investigation will be conducted by an independent individual or team, depending on the severity of the concern.

The whistleblower will be informed of the outcome of the investigation, as far as confidentiality allows.

Outcome and Actions:

Appropriate action will be taken based on the investigation’s findings. This may include disciplinary measures, reporting to external agencies, or implementing changes to organisational policies or practices.

Record-Keeping:

A confidential record of the whistleblowing report and any subsequent actions will be maintained by the DSL. This record will include details of the concern raised, the investigation process, and the outcome.

4.6 Escalation of Concerns
If a whistleblower feels that their concern has not been adequately addressed or if they are dissatisfied with the outcome, they may escalate the issue to an external body, such as:

The NSPCC Whistleblowing Helpline (0800 028 0285).

Ofsted (for concerns related to child welfare in educational settings).

UK Boyuan International encourages whistleblowers to first attempt to resolve concerns internally but recognises the importance of having external options available for escalation.
4.7 Responsibilities of Staff and Volunteers
All staff, volunteers, and homestay providers have a duty to:

Familiarise themselves with the Whistleblowing Policy and understand their responsibilities for reporting concerns.

Report any concerns immediately to the DSL, DDSL, or an appropriate external body if necessary.

Support a positive and open culture that encourages transparency and accountability in safeguarding.

4.8 Review of the Whistleblowing Policy
This policy will be reviewed annually to ensure it remains effective and in line with current legal and regulatory requirements. The policy will also be updated if any significant changes occur in legislation or safeguarding practices.

5.1 Purpose of the Low Level Concerns Policy
The Low Level Concerns Policy at UK Boyuan International is designed to create a culture where all concerns about behaviour towards children, no matter how minor, are recognised, reported, and addressed. A low level concern refers to any concern, no matter how small, that does not meet the threshold for serious harm but is still important to address to maintain a safe and supportive environment for students.
This policy ensures that minor concerns are reported, documented, and dealt with appropriately before they escalate into more significant issues. The goal is to maintain professional boundaries, promote transparency, and uphold the highest safeguarding standards.
5.2 Definition of Low Level Concerns
A low level concern is any behaviour by an adult towards a child that causes unease but does not meet the threshold for immediate safeguarding action. Such concerns may include:

Minor breaches of professional boundaries, such as inappropriate language or behaviour.

Behaviour that could be misinterpreted by others, even if not intended to cause harm.

Incidents that are inconsistent with the organisation’s code of conduct but do not constitute abuse.

Low level concerns do not include:

Serious allegations of abuse, which must be immediately reported to the Designated Safeguarding Lead (DSL) and escalated to the appropriate authorities.

Behaviour that poses an immediate risk to a child’s safety or well-being.

5.3 Importance of Addressing Low Level Concerns
UK Boyuan International recognises that addressing low level concerns is vital in creating a safe environment for students. Promptly addressing these concerns helps to:

Prevent more serious safeguarding issues from developing.

Ensure that staff, volunteers, and homestay providers maintain appropriate professional boundaries.

Promote an open and transparent culture where concerns can be raised without fear of reprisal.

By dealing with low level concerns early, we reduce the likelihood of serious misconduct occurring and ensure that all adults working with students uphold the highest standards of behaviour.
5.4 Reporting Low Level Concerns
Any individual within UK Boyuan International, including staff, volunteers, and homestay providers, is encouraged to report low level concerns about their colleagues or others working with students. Reporting should occur as soon as a concern arises, even if the individual is unsure whether the behaviour constitutes a low level concern.
Concerns should be reported to the Designated Safeguarding Lead (DSL) or Deputy Designated Safeguarding Lead (DDSL). If the concern involves the DSL or DDSL, it may be reported to another senior leader or an external body, such as the Local Authority Designated Officer (LADO).

When reporting a low level concern, the individual should provide as much detail as possible, including:

A description of the concern or incident.

The date, time, and location of the incident.

The names of any individuals involved, including witnesses.

5.5 Recording Low Level Concerns
All low level concerns reported to the DSL or DDSL must be documented, even if no further action is required. The records will include:

The nature of the concern and the date it was reported.

Any actions taken by the DSL or DDSL to address the concern.

A review of the individual’s conduct and any follow-up required.

These records will be stored securely and monitored regularly to identify any patterns of behaviour that may indicate a more serious issue.
5.6 Managing and Addressing Low Level Concerns
When a low level concern is reported, the DSL or DDSL will assess the nature of the concern and determine the appropriate course of action. This may include:

Clarifying Expectations: If the behaviour is a result of a misunderstanding, the individual may be reminded of the organisation’s code of conduct and the need to maintain professional boundaries.

Providing Additional Training: If necessary, the individual may be required to undergo further training to prevent future concerns.

Monitoring Behaviour: The DSL or DDSL may decide to monitor the individual’s behaviour over a period of time to ensure that the concern does not escalate.

Further Investigation: If the low level concern is part of a pattern of behaviour, or if more serious concerns arise, further investigation or disciplinary action may be taken.

5.7 Confidentiality and Protection
All low level concerns will be handled with discretion and confidentiality. The purpose of the policy is to create a supportive environment where concerns can be raised and addressed constructively. Individuals raising concerns will be protected from retaliation, and any actions taken will focus on maintaining a safe environment for students.
5.8 Escalation of Concerns
If at any point a low level concern is found to be more serious than initially thought, or if additional concerns arise, the matter will be escalated immediately. In such cases, the DSL or DDSL will follow the procedures outlined in the Safeguarding and Child Protection Policy, which may involve reporting the concern to external authorities such as the Local Authority Designated Officer (LADO).
5.9 Record-Keeping and Monitoring
Records of low level concerns will be reviewed periodically by the DSL to:

Identify any patterns of behaviour that may require further action.

Ensure that concerns are being addressed effectively and in line with organisational policies.

Ensure compliance with safeguarding legislation and best practices.

5.10 Review of Low Level Concerns Policy
This policy will be reviewed annually to ensure it remains effective and aligned with safeguarding best practices. Any updates will be communicated to all staff, volunteers, and homestay providers.

6.1 Purpose of the Data Protection Policy
UK Boyuan International is committed to ensuring the privacy and protection of all personal data collected and processed as part of our guardianship services. This Data Protection Policy ensures that we comply with the relevant data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. The policy outlines how we collect, use, store, and protect personal data while safeguarding the rights of individuals whose data we process, including students, parents, staff, volunteers, and homestay providers.
The Privacy Notice is an integral part of our commitment to transparency, outlining how we handle personal data in a clear and accessible way. This notice is shared publicly and is available on our website to inform all stakeholders about our data processing practices.
6.2 Legal Framework
UK Boyuan International’s data protection practices are governed by:

UK General Data Protection Regulation (UK GDPR).

Data Protection Act 2018.

Children Act 1989 and 2004 (where personal data relates to the welfare and protection of children).

These laws establish the principles for lawful processing of personal data and the rights of individuals regarding their data. Failure to comply with data protection laws may result in serious legal consequences, including fines and reputational damage.
6.3 Principles of Data Protection
UK Boyuan International adheres to the following key data protection principles:

Lawfulness, Fairness, and Transparency: Personal data is processed lawfully, fairly, and in a transparent manner. Individuals are informed about how their data will be used.

Purpose Limitation: Personal data is collected for specific, explicit, and legitimate purposes and is not further processed in a manner incompatible with those purposes.

Data Minimisation: We collect and process only the personal data that is necessary for the purposes for which it is processed.

Accuracy: Personal data is kept accurate and up to date, and individuals have the right to rectify inaccurate data.

Storage Limitation: Personal data is not kept for longer than necessary. We have clear retention periods for the data we process.

Integrity and Confidentiality: Personal data is processed securely to protect against unauthorised or unlawful processing and against accidental loss, destruction, or damage.

6.4 Types of Personal Data Collected
As part of our guardianship services, UK Boyuan International collects various types of personal data, including but not limited to:

Students: Name, date of birth, nationality, contact information, passport details, health information, academic records, and safeguarding concerns.

Parents/Guardians: Name, contact details, and financial information (where relevant).

Staff and Volunteers: Personal information, employment records, DBS checks, and qualifications.

Homestay Providers: Names, contact details, household members, DBS checks, and details of the homestay environment.

6.5 Lawful Basis for Processing Data
UK Boyuan International processes personal data based on the following lawful bases under UK GDPR:

Consent: In cases where individuals give explicit consent for their data to be processed (e.g., sharing of health data).

Contractual Obligation: When data processing is necessary for fulfilling a contract with parents or guardians (e.g., providing guardianship services).

Legal Obligation: When data processing is required to comply with legal obligations, including safeguarding and child protection laws.

Legitimate Interests: When processing is necessary for the legitimate interests of UK Boyuan International, provided that these interests do not override the rights of individuals.

6.6 How We Use Personal Data
Personal data is collected and used for specific purposes to ensure the safety and well-being of students under our care. These purposes include:

Providing guardianship and pastoral care for students.

Communicating with parents, guardians, schools, and homestay providers.

Managing safeguarding concerns and ensuring the safety of students.

Complying with legal obligations, including child protection and data protection requirements.

Managing employment records and ensuring safer recruitment practices.

Maintaining financial records for the provision of services.

6.7 How Personal Data Is Stored and Protected
UK Boyuan International employs strict security measures to ensure that all personal data is stored and processed securely. These measures include:

Physical Security: Paper records containing personal data are stored in secure locations with restricted access.

Digital Security: Digital data is stored on secure servers with encryption, access controls, and regular monitoring to prevent unauthorised access.

Data Access Restrictions: Access to personal data is restricted to authorised personnel only, ensuring that data is only shared on a need-to-know basis.

In the event of a data breach, UK Boyuan International has established procedures to mitigate harm, notify affected individuals, and report the breach to the Information Commissioner’s Office (ICO) within 72 hours, where required.
6.8 Data Retention and Deletion
UK Boyuan International does not retain personal data for longer than is necessary. Personal data is securely deleted or anonymised after it is no longer needed for the purposes for which it was collected, in line with our Data Retention Schedule.
For example:

Student Records: Kept for up to 25 years after the student leaves our care in accordance with safeguarding requirements.

Staff Records: Retained for 6 years after employment ends, unless a longer retention period is legally required.

Homestay Records: Retained for the duration of the homestay arrangement and securely deleted afterward.

6.9 Individual Rights
Under the UK GDPR, individuals have the following rights in relation to their personal data:

Right of Access: Individuals can request access to the personal data we hold about them.

Right to Rectification: Individuals can request corrections to inaccurate or incomplete data.

Right to Erasure: In certain circumstances, individuals can request the deletion of their personal data.

Right to Restrict Processing: Individuals can request that we restrict the processing of their personal data in specific situations.

Right to Data Portability: Individuals can request that their data be transferred to another organisation in a structured, commonly used, and machine-readable format.

Right to Object: Individuals can object to the processing of their personal data in certain situations.

6.10 Privacy Notice
The Privacy Notice is a public-facing document that outlines how UK Boyuan International collects, uses, and protects personal data. It informs students, parents, staff, and other stakeholders about their rights and how to contact us regarding data protection concerns.
The Privacy Notice includes:

The types of personal data we collect.

The purposes for which data is collected and used.

The lawful basis for processing data.

How we protect personal data and how long we retain it.

The rights of individuals regarding their personal data.

Contact information for the Data Protection Officer.

The Privacy Notice is available on our website and is reviewed annually to ensure compliance with the latest data protection regulations.
6.11 Reporting and Responding to Data Breaches
In the event of a personal data breach, UK Boyuan International has procedures in place to:

Assess the severity of the breach and the potential harm to individuals.

Report the breach to the Information Commissioner’s Office (ICO) within 72 hours, if required.

Notify affected individuals, providing them with advice and support to mitigate any potential harm.

The contact details for the ICO are as follows:

ICO Helpline: 0303 123 1113

ICO Website: https://ico.org.uk/

6.12 Review of Data Protection Policy and Privacy Notice
This policy will be reviewed annually, or more frequently if necessary, to ensure it remains compliant with UK GDPR and other data protection laws. Any updates will be communicated to all staff, volunteers, homestay providers, and other relevant stakeholders.

7.1 Purpose of the Missing Student Policy
The Missing Student Policy at UK Boyuan International outlines the procedures to follow when a student in our care is identified as missing or absent without authorisation. Our primary aim is to locate the student quickly and ensure their safety, taking into account the vulnerability of international students who may be unfamiliar with their surroundings.
This policy applies to all students under the guardianship of UK Boyuan International, whether they are residing with homestay providers or attending school.
7.2 Definitions

Absent: A student is not present at a location where they are expected to be, but there is no immediate concern for their safety, and their whereabouts are known or believed to be known.

Missing: A student’s whereabouts cannot be determined, and there is concern for their safety due to the circumstances. The student may be considered missing if their absence is out of character or if there is any suspicion that they could be at risk of harm.

7.3 Responsibilities of Staff and Homestay Providers
All staff members and homestay providers have a duty to ensure the safety and well-being of students under their care. This includes:

Monitoring Attendance: Ensuring that students attend school, extracurricular activities, and return home at expected times.

Prompt Reporting: Reporting any concerns or unexplained absences to UK Boyuan International’s Designated Safeguarding Lead (DSL) or Deputy DSL (DDSL) immediately.

7.4 Immediate Actions When a Student is Identified as Missing
When a student is identified as missing, staff and homestay providers must take immediate action to locate them. The following steps should be taken:
Contacting the Student:

Attempt to contact the student via their mobile phone or other communication methods.

Contact the student's friends, classmates, or any known associates to gather information about their whereabouts.

Contacting the Homestay Provider or School:

Check with the homestay provider to confirm whether the student is in the residence.

Contact the school or activity organisers to verify if the student is still there or if they were last seen leaving the premises.

Contacting the DSL/DDSL:

If the student’s whereabouts are still unknown after these initial checks, immediately inform the DSL or DDSL.

7.5 Reporting to External Authorities
If the student cannot be located within a reasonable timeframe (e.g., 30 minutes to 1 hour) or there is a concern that the student may be at risk of harm, the following steps must be taken:
Contact the Police:

Dial 999 and report the student as missing to the police. Provide them with the following information:

Full name, age, and nationality of the student.
A physical description of the student, including clothing worn at the time they were last seen.
Contact information for the student, including their mobile phone number.
Details of any known medical conditions or safeguarding concerns.
Information about where and when the student was last seen.
Inform the School or College:

Notify the school or college that the student is missing and provide them with relevant details. Schools often have their own procedures in place for handling missing students, so it’s important to coordinate efforts.

Contact the Parents/Guardians:

Inform the student’s parents or guardians about the situation and keep them updated with any new developments. Provide reassurance that the situation is being handled and that all necessary steps are being taken to locate their child.

7.6 Supporting the Student After Their Return
When a missing student is located, it is important to ensure their well-being and address any concerns that led to the incident. The following actions should be taken:
Medical and Emotional Support:

If the student appears to be in distress or has suffered harm while missing, arrange for immediate medical attention or emotional support.

Offer the student an opportunity to discuss any issues that may have contributed to their going missing, and ensure they feel supported by the guardianship team, homestay providers, and the school.

Follow-Up Meeting:

The DSL or DDSL will meet with the student to understand the circumstances surrounding their absence. This meeting should be conducted in a supportive and non-punitive manner.

Parental Involvement:

Inform the student’s parents or guardians of their safe return and provide them with an update on the situation. Work collaboratively with the parents and school to address any underlying issues.

7.7 Ongoing Monitoring
If a student has gone missing more than once, or if there are recurring concerns about their safety, UK Boyuan International will implement additional monitoring measures. These may include:

Increased Supervision: Ensuring the student is accompanied during certain activities or has regular check-ins with staff or homestay providers.

Involvement of External Agencies: If necessary, involve external safeguarding agencies or local authorities to provide additional support for the student.

7.8 Children Missing Education (CME)
Children who are missing from education are at increased risk of harm, exploitation, and other safeguarding concerns. UK Boyuan International follows the Children Missing Education (CME) guidelines to ensure that any student who is repeatedly absent or missing from school is reported to the relevant authorities.
7.9 Record-Keeping
All incidents of missing or absent students must be documented thoroughly, including:

The date and time of the report.

Actions taken to locate the student.

The time and details of the student’s return.

Any follow-up actions or concerns raised during discussions with the student, parents, or school.

The DSL or DDSL will maintain these records securely, and they will be reviewed periodically to identify any patterns or concerns that need addressing.
7.10 Review of the Missing Student Policy
This policy will be reviewed annually to ensure it remains effective and up to date with current safeguarding legislation and best practices. Any updates will be communicated to all staff, homestay providers, and relevant stakeholders.

8.1 Purpose of the Anti-Bullying Policy
UK Boyuan International is committed to providing a safe and supportive environment for all students under our care. This Anti-Bullying Policy outlines our approach to preventing and addressing bullying, including cyberbullying. We recognise that bullying can have a devastating effect on a student’s well-being, confidence, and educational experience. Our policy aims to ensure that all students feel safe and are protected from all forms of bullying.
This policy is designed to:

Promote respect, tolerance, and inclusivity within our organisation.

Ensure that staff, homestay providers, students, and parents understand what constitutes bullying and how to report it.

Provide clear procedures for dealing with bullying incidents, including support for both victims and perpetrators.

Address bullying in all its forms, including physical, emotional, verbal, and cyberbullying.

8.2 Definitions of Bullying and Cyberbullying
Bullying is defined as any behaviour that is intended to hurt, harm, or intimidate another person, repeatedly and over time. Bullying can be physical, verbal, or emotional, and it often involves an imbalance of power where the victim feels unable to defend themselves.
Forms of bullying may include:

Physical Bullying: Hitting, pushing, or any form of physical aggression.

Verbal Bullying: Name-calling, insults, or threats.

Emotional Bullying: Spreading rumours, excluding someone from a group, or manipulating friendships.

Racial or Religious Bullying: Discriminating or making offensive comments based on race, ethnicity, or religion.

Sexual Bullying: Unwanted sexual comments or gestures, or any form of harassment based on gender or sexual orientation.

Disability Bullying: Targeting someone based on a disability or special educational need.

Cyberbullying involves the use of technology to harm or harass someone. It can happen through social media, messaging apps, gaming platforms, or other online channels. Examples of cyberbullying include:

Sending threatening or abusive messages.

Sharing embarrassing images or videos.

Creating fake profiles or spreading false information.

Excluding someone from online groups or conversations.

"Trolling" or repeatedly posting offensive comments to provoke a reaction.

8.3 Preventative Measures
UK Boyuan International takes a proactive approach to preventing bullying by fostering a culture of respect and inclusion. Preventative measures include:

Raising Awareness: All students, staff, and homestay providers are made aware of the Anti-Bullying Policy through regular training, workshops, and discussions.

Promoting Positive Behaviour: Encouraging kindness, respect, and empathy in all interactions, both online and offline.

Education on Bullying and Cyberbullying: Delivering education to students on the impact of bullying and cyberbullying and the importance of speaking out if they or someone else is being bullied.

Monitoring Online Activity: Homestay providers are encouraged to monitor students' use of technology and guide them on appropriate online behaviour. UK Boyuan International also provides resources for safe online practices.

8.4 Reporting Bullying and Cyberbullying
Students, staff, and homestay providers are encouraged to report any incidents of bullying, whether witnessed or experienced. Reporting should be done as soon as possible to ensure that appropriate action can be taken.
How to Report Bullying:

For Students: Students can report bullying by speaking directly to a staff member, their homestay provider, or through a confidential email to the Designated Safeguarding Lead (DSL) or Deputy DSL (DDSL).

For Homestay Providers and Staff: Homestay providers and staff should report bullying concerns to the DSL or DDSL immediately.

All reports will be handled sensitively and confidentially. Students will be encouraged to share their concerns without fear of retribution, and staff will ensure that the student’s safety and well-being remain a priority.
8.5 Responding to Bullying Incidents
When a report of bullying or cyberbullying is made, UK Boyuan International will follow the steps outlined below to ensure that the issue is addressed promptly and appropriately:
Initial Assessment:

The DSL or DDSL will assess the severity of the incident and gather information from all parties involved (e.g., the victim, perpetrator, and any witnesses).

Intervention:

Immediate steps will be taken to stop the bullying and protect the victim from further harm. This may involve separating the victim and perpetrator, restricting access to online platforms, or providing additional supervision.

Support for the Victim:

The victim will be offered emotional support, including counselling if necessary. They will also be reassured that they have done the right thing by reporting the bullying and that their concerns are being taken seriously.

Action Against the Perpetrator:

Depending on the severity of the bullying, disciplinary action may be taken against the perpetrator. This could include verbal warnings, behavioural contracts, or, in severe cases, the termination of the student’s guardianship arrangement.

Parental Involvement:

Parents or guardians of both the victim and the perpetrator will be informed of the situation and kept updated on the actions being taken. They will be encouraged to support their child and work collaboratively with UK Boyuan International to resolve the issue.

Follow-Up:

After the incident has been addressed, follow-up meetings will be held with the victim to ensure they feel safe and supported. The situation will be monitored to prevent recurrence.

8.6 Cyberbullying: Specific Considerations
When dealing with cases of cyberbullying, additional actions may be required to address the use of technology in the bullying behaviour:

Removing Harmful Content: UK Boyuan International will work with relevant parties (e.g., parents, the school, or social media platforms) to remove offensive or harmful content from the internet.

Limiting Access: In cases where cyberbullying has taken place on a personal device or through social media, the perpetrator may be restricted from accessing certain platforms.

Education on Online Behaviour: Both the victim and the perpetrator will receive guidance on how to stay safe online and use technology responsibly. This will include education on the dangers of sharing personal information and the importance of respectful online communication.

8.7 Supporting Both Victims and Perpetrators
UK Boyuan International is committed to supporting both victims and perpetrators of bullying. While it is essential to protect victims from further harm, we also recognise that perpetrators may require support to change their behaviour.

For Victims: We provide emotional support through counselling or one-on-one sessions with trusted staff members. Victims will be reassured that the bullying is not their fault, and they will be encouraged to develop coping strategies.

For Perpetrators: We work with perpetrators to understand the impact of their actions and help them change their behaviour. This may involve additional education, mentoring, and support from external services if necessary.

8.8 Monitoring and Review
All reported bullying and cyberbullying incidents will be recorded and monitored by the DSL to identify patterns and ensure effective resolution. Records will include:

Details of the incident.

Actions taken to address the bullying.

Support provided to the victim and perpetrator.

This Anti-Bullying Policy will be reviewed annually to ensure it remains effective and relevant. Any updates will be communicated to staff, homestay providers, students, and parents.

9.1 Purpose of the Online Safety Policy
At UK Boyuan International, we recognise the increasing importance of online safety for students under our guardianship. The Online Safety Policy aims to protect students from the risks associated with using the internet, social media, and other digital platforms, ensuring that they can navigate the online world safely and responsibly. This policy outlines our commitment to educating students about safe online behaviour, monitoring online activities, and responding to any incidents that arise.
9.2 Scope of the Policy
This policy applies to:

All students under the care of UK Boyuan International.

Staff, volunteers, and homestay providers who are responsible for supporting students' online safety.

Any digital devices and online platforms used by students, including school-provided devices, personal devices, and internet access within homestays.

9.3 Key Areas of Online Safety Risk
The digital world presents various risks for children and young people. UK Boyuan International focuses on the following key areas of online safety risk:
Content: Students may be exposed to harmful or inappropriate content online, including:

Violent, hateful, or extremist content.

Pornography or sexually explicit material.

Misinformation, fake news, or harmful advice (e.g., self-harm or eating disorders).

Contact: Children may be at risk of harmful online interactions, such as:

Online grooming by adults seeking to exploit them.

Inappropriate or unwanted contact from strangers.

Bullying or harassment through social media or messaging apps.

Conduct: Students may engage in harmful or risky online behaviour, including:

Sharing personal information or explicit content.

Engaging in cyberbullying or trolling.

Using inappropriate language or behaviour in online communications.

Commerce: Students may be targeted by online scams or commercial exploitation, such as:

Identity theft or phishing attacks.

Exposure to gambling or other online financial risks.

9.4 Roles and Responsibilities for Online Safety
Staff and Homestay Providers:
All staff and homestay providers have a role in ensuring students' online safety. Their responsibilities include:

Encouraging safe and responsible online behaviour.

Monitoring students' use of the internet and digital devices to ensure they are not accessing harmful content.

Supporting students who report online concerns, such as bullying, harassment, or inappropriate content.

Ensuring that students understand the importance of privacy settings, passwords, and protecting their personal information online.

Students:
Students are responsible for:

Following the guidelines provided for safe internet use.

Reporting any concerns about inappropriate content or contact to their homestay provider or a member of staff.

Respecting others when communicating online and avoiding behaviour that could harm others, such as cyberbullying.

9.5 Online Safety Education and Awareness
At UK Boyuan International, we prioritise the education of students about online safety through:

Regular Awareness Sessions: We hold workshops or provide resources to students about the importance of online safety, including lessons on safe online behaviour, privacy, and security.

Collaboration with Schools: We work closely with students' schools to reinforce online safety education as part of their broader curriculum, ensuring consistency in the messages students receive.

Guidance for Homestay Providers: Homestay providers receive training and guidance on how to monitor and support students’ online activities safely within their homes.

We also provide students with resources for understanding online safety risks, such as:

UK Safer Internet Centre: https://www.saferinternet.org.uk

NSPCC Online Safety Advice: https://www.nspcc.org.uk/keeping-children-safe/online-safety/

9.6 Reporting Online Safety Concerns
If a student encounters any concerns or incidents online, such as cyberbullying, inappropriate content, or unwanted contact, it is essential that they report these concerns immediately. All staff, homestay providers, and students are encouraged to report concerns directly to the Designated Safeguarding Lead (DSL) or Deputy DSL (DDSL).

9.7 Responding to Online Safety Incidents
When an online safety incident is reported, UK Boyuan International will follow these steps:
Assess the Severity of the Incident:

The DSL or DDSL will evaluate the nature of the online concern, including the risks to the student’s safety and well-being. If the concern involves illegal or harmful content, external authorities may be contacted immediately.

Take Immediate Action:

If the incident involves cyberbullying or inappropriate contact, steps will be taken to protect the victim and stop the behaviour. This may include blocking the perpetrator, contacting relevant platforms to remove harmful content, or restricting the student’s online access if needed.

If necessary, the police or social services will be notified in cases involving online grooming, child exploitation, or other serious online threats.

Provide Support to the Student:

The victim of an online safety incident will receive emotional support and guidance on how to stay safe online moving forward. Counselling may be offered if needed.

If the incident involves cyberbullying or harassment, the student who engaged in the behaviour will be offered educational support to help them understand the consequences of their actions.

Inform Parents and Guardians:

Parents and guardians will be informed of any serious online safety incidents and updated on the actions being taken to resolve the issue. Collaborative support will be offered to ensure students' safety both at home and online.

9.8 Cyberbullying
Cyberbullying is a form of bullying that occurs online, through social media, messaging apps, or other digital platforms. UK Boyuan International treats cyberbullying with the same level of seriousness as any other form of bullying and addresses it through the steps outlined in our Anti-Bullying Policy.

Detecting and Reporting: Students and homestay providers are encouraged to report any instances of cyberbullying to the DSL or DDSL immediately.

Intervention and Support: Victims of cyberbullying will receive the necessary support, and actions will be taken to prevent further incidents. Educational interventions may be provided for the perpetrator to address the behaviour and prevent recurrence.

9.9 Safe Use of Technology and Privacy Settings
UK Boyuan International promotes the safe use of technology and privacy settings through:

Parental Controls: Homestay providers are encouraged to implement appropriate parental controls on home internet connections to prevent students from accessing harmful or inappropriate content.

Guidance on Social Media Privacy Settings: Students are taught how to configure privacy settings on social media platforms to limit the sharing of personal information and protect themselves from unwanted contact.

Strong Passwords: Students are encouraged to use strong, unique passwords for their accounts and to avoid sharing their login credentials with others.

9.10 Safe Use of Mobile Devices
Mobile devices are a common part of students' lives, but they can also present online safety risks. UK Boyuan International provides the following guidance to ensure safe use of mobile devices:

Use of Mobile Phones: Students should avoid sharing personal information via text or social media and should report any inappropriate messages or content received.

Screen Time: Homestay providers are encouraged to monitor students' screen time and ensure that devices are used appropriately, particularly during study and sleep hours.

Location Services: Students should disable location-sharing features on their devices unless necessary, as it can expose them to risks by sharing their physical location with others.

9.11 Monitoring and Review of Online Safety Practices
UK Boyuan International regularly monitors online safety practices within the organisation to ensure they remain effective. This includes:

Annual Policy Review: The Online Safety Policy will be reviewed annually to ensure it reflects current best practices and technological developments.

Incident Reviews: Any significant online safety incidents will be reviewed by the DSL to identify areas for improvement in the organisation’s online safety strategy.

Training and Awareness Updates: Ongoing training for staff, students, and homestay providers ensures that they remain informed about emerging online safety risks and how to address them.

10.1 Purpose of the Anti-Radicalisation - Prevent Duty Policy
The Anti-Radicalisation - Prevent Duty Policy at UK Boyuan International is designed to safeguard students from the risks of radicalisation and extremism. Radicalisation refers to the process by which individuals come to support terrorism or extremist ideologies that go against British values, including democracy, the rule of law, individual liberty, and mutual respect for people of different faiths and beliefs.
In line with the UK government’s Prevent Duty, this policy outlines the measures UK Boyuan International takes to prevent students from being drawn into terrorism or extremist behaviour. The policy also explains how we identify and respond to concerns about radicalisation and the support systems available to those at risk.
10.2 The Legal Framework and Prevent Duty
The Counter-Terrorism and Security Act 2015 places a statutory duty on educational organisations, including guardianship services like UK Boyuan International, to have “due regard to the need to prevent people from being drawn into terrorism.” This duty is part of the broader UK government strategy to combat terrorism, known as CONTEST, which includes the Prevent strand aimed at stopping people from becoming terrorists or supporting terrorism.
UK Boyuan International follows the guidance set out in:

The Prevent Duty (2015).

Keeping Children Safe in Education (2023).

Channel Programme: A government initiative offering support to individuals at risk of radicalisation.

10.3 Definitions

Radicalisation: The process by which an individual is encouraged to adopt extreme political, social, or religious ideologies, which may lead them to support terrorism.

Extremism: Vocal or active opposition to fundamental British values, such as democracy, the rule of law, and tolerance of different faiths and beliefs. This includes incitement to violence and supporting terrorist activities.

Terrorism: An action that endangers life or causes serious harm to property or people, carried out for political, ideological, or religious purposes.

10.4 Recognising the Signs of Radicalisation
Staff, homestay providers, and volunteers must be alert to the potential signs of radicalisation. These signs may include:

Changes in Behaviour: Sudden changes in a student's behaviour, including becoming withdrawn, angry, or secretive.

Increased Isolation: A student becoming more isolated from their peers, family, or homestay provider.

Fixation on Extremist Ideas: Expressing support for extremist ideologies, talking about joining extremist groups, or possessing extremist literature.

Use of Extremist Language: Use of language that supports terrorism or denigrates others based on race, religion, or nationality.

Online Activity: Spending an excessive amount of time on websites, forums, or social media platforms that promote extremist content.

10.5 Roles and Responsibilities
Designated Safeguarding Lead (DSL) and Deputy DSL (DDSL):

The DSL and DDSL are responsible for managing concerns related to radicalisation and extremism.

They ensure that staff, homestay providers, and students are aware of the risks and know how to report concerns.

The DSL acts as the main point of contact for external agencies, including the Channel Programme and local safeguarding partnerships.

Staff and Homestay Providers:

All staff and homestay providers have a responsibility to be vigilant and report any concerns related to radicalisation or extremism.

They must undertake Prevent Duty training and understand how to identify and act on signs of radicalisation.

10.6 The Channel Programme
Channel is a voluntary and confidential programme aimed at supporting individuals identified as being at risk of radicalisation. The programme involves working with multi-agency panels, including police, social services, and educational professionals, to develop tailored support plans that reduce the risk of radicalisation.
If a concern is raised that a student is at risk of radicalisation, the DSL may refer the individual to Channel after conducting an initial assessment. This decision will be made in consultation with external safeguarding partners.
More information about the Channel Programme can be found here:
Channel Guidance
10.7 Procedures for Reporting Radicalisation Concerns
Any concerns related to radicalisation or extremism must be reported to the DSL or DDSL immediately. The following steps will be taken:
Initial Assessment:

The DSL or DDSL will assess the concern and determine the level of risk. They will speak with the student, homestay provider, or any other relevant individuals to gather further information.

Decision to Refer:

If the concern is deemed serious, the DSL will contact the local Prevent Officer or refer the case to the Channel Programme for further support and intervention.

The concern may also be escalated to local law enforcement if there is a risk of immediate harm or if the student is actively involved in extremist activities.

Parental Involvement:

In most cases, the student’s parents or guardians will be informed of the concern and any actions taken. However, if there is a belief that involving the parents could put the student at further risk, the DSL will work with external agencies to determine the best course of action.

Ongoing Monitoring and Support:

If the student remains in our care, ongoing support will be provided to help reduce their vulnerability to radicalisation. This may include additional safeguarding measures, counselling, or working with the school to ensure the student’s safety.

10.8 Training and Awareness
UK Boyuan International ensures that all staff, volunteers, and homestay providers receive regular training on the Prevent Duty. This training includes:

Recognising the Signs of Radicalisation: Understanding how to identify individuals who may be at risk.

How to Report Concerns: Knowing the internal reporting procedures and how to make external referrals.

Promoting British Values: Reinforcing the importance of British values, such as democracy, tolerance, and the rule of law, as a way to counter extremism.

We provide access to the following training resources:
Prevent Duty Online Training:
https://www.elearning.prevent.homeoffice.gov.uk
Channel Awareness Training:
Channel Awareness Training
10.9 Promoting Core Values
At UK Boyuan International, we are committed to fostering a respectful, inclusive, and supportive environment where students can thrive academically, socially, and emotionally. Our approach emphasizes core values that promote a safe and positive community, helping students develop as responsible and compassionate individuals.
These values include:

Respect for Others: Encouraging mutual respect, understanding, and tolerance for people from diverse backgrounds, cultures, and beliefs. We value diversity and aim to create an environment where everyone feels valued and heard.

Personal Responsibility: Supporting students in developing a sense of responsibility for their own actions and understanding the impact they have on others. We emphasize the importance of making ethical decisions and behaving in a way that reflects integrity and kindness.

Safe and Fair Environment: Promoting a safe, fair, and just community where rules are in place to protect everyone’s well-being. Students are encouraged to understand and respect the guidelines that ensure their safety and the safety of others.

Collaboration and Inclusivity: Encouraging teamwork, cooperation, and inclusion. We aim to create a community where students work together, celebrate differences, and support one another, fostering an atmosphere of unity and belonging.

10.10 Monitoring and Review of the Anti-Radicalisation Policy
This Anti-Radicalisation - Prevent Duty Policy will be reviewed annually to ensure it remains up to date with the latest guidance and best practices. All incidents related to radicalisation or extremism will be logged and reviewed by the DSL to ensure that the policy is effective and responsive to emerging risks.

11.1 Purpose of Safeguarding Procedures
The Safeguarding Procedures at UK Boyuan International outline the step-by-step processes that all staff, volunteers, and homestay providers must follow to ensure the safety and protection of students in our care. These procedures are designed to identify, report, and manage any safeguarding concerns effectively and in line with legal and regulatory requirements, including Keeping Children Safe in Education 2023 and Working Together to Safeguard Children 2023.
The aim is to provide clear guidance on the actions to take when concerns arise about a student’s safety or well-being and to ensure a swift and appropriate response to any safeguarding issue.
11.2 Recognising Safeguarding Concerns
Safeguarding concerns may arise in many forms, and it is essential that all staff, homestay providers, and volunteers remain vigilant for signs that a student may be at risk of harm. These concerns can include:

Physical Abuse: Unexplained injuries, bruises, burns, or bite marks.

Emotional Abuse: Excessive criticism, humiliation, or intimidation.

Sexual Abuse: Any form of sexual activity involving a child, including online exploitation.

Neglect: Poor hygiene, malnutrition, or lack of appropriate supervision.

Other Safeguarding Risks: Such as radicalisation, child sexual exploitation (CSE), and peer-on-peer abuse.

11.3 Reporting a Safeguarding Concern
If any member of staff, volunteer, or homestay provider identifies or suspects a safeguarding issue, they must report it immediately to the Designated Safeguarding Lead (DSL) or the Deputy Designated Safeguarding Lead (DDSL). Failure to report concerns could result in harm to the student and may have serious legal implications.

11.4 Procedure for Responding to Safeguarding Concerns
When a safeguarding concern is reported, UK Boyuan International will follow the procedures outlined below to ensure the student’s safety and well-being:
Initial Response and Risk Assessment:

The DSL or DDSL will acknowledge the report immediately and assess the level of risk to the student.

If the student is in immediate danger, the DSL or DDSL will take immediate steps to protect them, which may include contacting the emergency services.

Gathering Information:

The DSL or DDSL will gather further information about the concern by speaking with the individual who raised the concern, the student involved (if appropriate), and any other relevant parties. Care will be taken to ensure that discussions are handled sensitively to avoid further distress to the student.

Consultation and Referral:

If the concern is deemed serious, the DSL will consult with the Local Authority Designated Officer (LADO), social services, or other relevant safeguarding authorities. The DSL may also refer the case to Children’s Social Care for further investigation.

All referrals will be made in accordance with local authority procedures and within 24 hours of the concern being reported.

Parental Involvement:

Parents or guardians will typically be informed of any safeguarding concerns, unless doing so would put the student at further risk or interfere with an ongoing investigation. In such cases, the DSL will consult with external agencies before involving parents.

Recording and Documentation:

All safeguarding concerns, actions taken, and decisions made will be documented clearly and stored securely by the DSL. This includes the initial report, any discussions held with external agencies, and any follow-up actions taken.

11.5 Escalation Procedures for Serious Safeguarding Issues
For serious safeguarding concerns, such as allegations of abuse or immediate risk of harm, the following escalation procedures will apply:
Contacting the Police:

If the student is in immediate danger or has been harmed, the DSL will contact the police immediately by dialling 999.

Contacting Social Services:

If there is concern that a student is at risk of significant harm, the DSL will make a referral to Children’s Social Care. This may include concerns about physical, sexual, or emotional abuse, or neglect.

Contacting the Local Authority Designated Officer (LADO):

If an allegation is made against a member of staff, volunteer, or homestay provider, the DSL will contact the LADO to manage the process. The LADO will provide guidance on how to handle the investigation, including whether to suspend the individual involved pending the outcome of the investigation.

Multi-Agency Safeguarding Hub (MASH):

UK Boyuan International may also involve the MASH in cases where there is uncertainty about the level of risk or where a multi-agency approach is required to safeguard the student.

11.6 Handling Disclosures from Students
If a student discloses abuse or harm, it is crucial that staff respond appropriately to ensure the student feels supported and protected. The following guidelines should be followed:
Listen Carefully:

Allow the student to speak freely and without interruption. Avoid asking leading questions or probing for additional details, as this could affect the investigation.

Acknowledge the student’s feelings and reassure them that they have done the right thing by speaking up.

Do Not Make Promises:

Do not promise the student confidentiality, as the information they share may need to be reported to the DSL or external agencies. Instead, explain that their safety is the priority and that you will need to report the information to ensure they are protected.

Record the Disclosure:

Make a record of the disclosure as soon as possible, using the student’s own words. This record should include the date, time, and place of the disclosure, as well as the names of any individuals present.

Submit the record to the DSL or DDSL for further action.

Follow Up:

The DSL or DDSL will assess the situation and determine the appropriate course of action, which may involve making a referral to external safeguarding agencies.

11.7 Confidentiality and Information Sharing
UK Boyuan International is committed to maintaining confidentiality when dealing with safeguarding concerns. However, information may need to be shared with relevant authorities (such as social services or the police) in order to protect the student. The decision to share information will always be made in accordance with UK GDPR and Data Protection Act 2018 guidelines.
11.8 Record-Keeping
Clear and accurate record-keeping is essential in safeguarding. All safeguarding concerns and actions taken must be recorded and stored securely by the DSL. These records will be:

Stored separately from the student’s general records.

Kept confidential and only shared with authorised individuals involved in safeguarding investigations.

Retained in accordance with UK Boyuan International’s Data Retention Policy and legal requirements.

11.9 Working with External Agencies
UK Boyuan International works closely with external safeguarding agencies, including:

Children’s Social Care.

Local Authority Designated Officer (LADO).

Police.

Multi-Agency Safeguarding Hub (MASH).

These agencies provide essential support in managing safeguarding concerns, particularly when a multi-agency approach is required. UK Boyuan International follows all relevant guidance and procedures set out by these agencies.
11.10 Review of Safeguarding Procedures
The safeguarding procedures at UK Boyuan International will be reviewed annually to ensure they are in line with current legislation and best practices. Any updates or changes will be communicated to all staff, volunteers, and homestay providers to ensure they remain informed about the latest safeguarding protocols.

12.1 Purpose of Supporting Vulnerable Students Policy
UK Boyuan International recognises that some students are more vulnerable to harm or abuse due to their personal circumstances, background, or individual needs. This policy outlines the additional safeguarding measures we implement to support and protect these vulnerable students. We are committed to ensuring that all students, especially those who are at higher risk, are safe, respected, and able to thrive in our care.
12.2 Definition of Vulnerable Students
Vulnerable students may include, but are not limited to, the following groups:

Students with Special Educational Needs and Disabilities (SEND): These students may face challenges related to communication, learning, and social interactions, which can make them more vulnerable to neglect, bullying, or abuse.

Students with English as an Additional Language (EAL): Students who do not speak English as their first language may have difficulty expressing themselves, understanding safeguarding information, or reporting concerns.

Students with Mental Health Issues: Students experiencing anxiety, depression, or other mental health concerns may be more vulnerable to exploitation, bullying, or self-harm.

Looked After Children (LAC) and Care Leavers: Children who have been in the care system may face heightened risks due to past trauma or instability.

Students from Minority or Marginalised Groups: Students from ethnic, religious, or LGBTQ+ backgrounds may face discrimination, exclusion, or harassment, making them more vulnerable to abuse.

Students Experiencing Family Issues: Students living in challenging family situations, such as parental conflict, domestic abuse, or substance misuse, may be at greater risk of harm.

12.3 Identifying Vulnerable Students
UK Boyuan International ensures that all staff, volunteers, and homestay providers are trained to recognise the signs that a student may be particularly vulnerable. These signs may include:

Difficulty forming relationships with peers or adults.

Withdrawn or anxious behaviour.

Academic difficulties or disengagement from school.

Frequent absences from school or activities.

Physical signs of neglect or abuse.

Unexplained changes in behaviour, such as aggression or emotional outbursts.

12.4 Individualised Support Plans
For students identified as vulnerable, UK Boyuan International develops individualised support plans to ensure their specific needs are met. These plans are designed to:

Address the student’s individual challenges, such as communication barriers, learning difficulties, or emotional support needs.

Outline the additional support services available to the student, including access to specialist resources or counselling.

Provide clear guidance to staff, volunteers, and homestay providers on how to support the student effectively.

Monitor the student’s progress regularly, ensuring that any concerns are addressed promptly.

12.5 Special Educational Needs and Disabilities (SEND)
Students with SEND may require additional safeguarding measures due to their increased vulnerability. UK Boyuan International ensures that:

Reasonable Adjustments: All reasonable adjustments are made to accommodate the needs of students with SEND, including adaptations to the physical environment, communication methods, or learning support.

Specialist Support: Where necessary, students with SEND are provided with specialist support, including access to educational psychologists, speech therapists, or other professionals who can assist with their development.

Communication: For students with communication difficulties, staff and homestay providers are trained in alternative communication methods, such as the use of visual aids or simplified language.

12.6 Supporting Students with English as an Additional Language (EAL)
Students who speak English as an additional language may face language barriers that make it difficult for them to understand safeguarding policies, report concerns, or communicate their needs. To support these students, UK Boyuan International ensures that:

Interpreters and Translation Services: Where necessary, interpreters or translation services are provided to help students understand safeguarding information and communicate their concerns.

Language Support: Homestay providers and staff are encouraged to provide language support, such as additional English language lessons or using visual aids to facilitate communication.

Cultural Sensitivity: Staff and homestay providers are trained to be culturally sensitive and aware of potential cultural differences that may affect how students express themselves or interact with others.

12.7 Mental Health and Emotional Well-being
UK Boyuan International recognises the importance of supporting students’ mental health and emotional well-being. Students with mental health issues may be at greater risk of bullying, exploitation, or self-harm. To support these students, we:

Provide Access to Counselling Services: Students who experience emotional difficulties or mental health issues are referred to counselling services or mental health professionals, either through their school or external organisations.

Promote Well-being: We promote positive well-being through activities, mindfulness practices, and open discussions about mental health, helping students feel more comfortable expressing their feelings and concerns.

Monitor Students’ Emotional Health: Homestay providers and staff are encouraged to monitor students for signs of distress, anxiety, or depression, and report any concerns to the Designated Safeguarding Lead (DSL).

12.8 Looked After Children (LAC) and Care Leavers
Looked after children and care leavers may have experienced trauma, instability, or disruption in their family life, which can make them more vulnerable. UK Boyuan International provides additional support for these students by:

Ensuring Stability: We ensure that looked after children are placed in stable and supportive homestay environments, with homestay providers who understand the specific needs of LAC students.

Collaborating with Social Workers: We work closely with social workers, schools, and other agencies involved in the care of LAC students to ensure that their safeguarding and emotional needs are met.

Regular Check-Ins: We conduct regular check-ins with LAC students to ensure they feel safe, supported, and heard. We also provide access to counselling or other therapeutic services if needed.

12.9 Promoting Inclusion and Addressing Discrimination
UK Boyuan International promotes an inclusive environment where all students, regardless of their background or identity, feel respected and valued. We are committed to addressing any form of discrimination, harassment, or bullying, and ensure that:

Training on Equality and Diversity: All staff, volunteers, and homestay providers receive training on equality, diversity, and anti-discrimination practices.

Zero Tolerance for Discrimination: We have a zero-tolerance policy towards any form of discrimination or harassment based on race, religion, gender, sexual orientation, or disability. Any incidents of discrimination are addressed immediately and in line with our Anti-Bullying Policy.

Promoting Cultural Awareness: We encourage students and staff to engage in cultural awareness activities that celebrate diversity and promote mutual respect among all members of the community.

12.10 Multi-Agency Partnerships
Supporting vulnerable students often requires collaboration with external agencies, including:

Social Services: For students at risk of harm, we work closely with social services to provide protection and support.

Educational Psychologists and Mental Health Professionals: These professionals provide specialised support for students with SEND or mental health needs.

Schools and Educational Authorities: We collaborate with schools to ensure that students’ academic and safeguarding needs are met in a holistic manner.

Local Authorities: For students who are looked after or have additional safeguarding needs, we work with local authorities to ensure all necessary services are in place.

12.11 Monitoring and Reviewing Support for Vulnerable Students
UK Boyuan International is committed to continuously monitoring and reviewing the support provided to vulnerable students. This includes:

Regular Monitoring: The DSL and DDSL regularly monitor the progress and well-being of vulnerable students to ensure their needs are being met effectively.

Annual Policy Review: This policy is reviewed annually to ensure it remains aligned with best practices and emerging safeguarding guidance. Any changes or updates are communicated to staff, volunteers, and homestay providers.

13.1 Purpose of the Allegation Management Policy
The Managing Allegations Against Staff, Volunteers, or Homestay Providers Policy at UK Boyuan International outlines the procedures for handling allegations of abuse or misconduct against any member of staff, volunteer, or homestay provider who has contact with students. This policy ensures that any allegations are taken seriously, investigated thoroughly, and handled fairly and sensitively, while prioritising the safety and welfare of the students.
UK Boyuan International is committed to safeguarding students and maintaining the highest professional standards. Any individual working with children must be held accountable for their actions, and allegations of abuse or inappropriate conduct will be managed in accordance with statutory guidance, including Working Together to Safeguard Children 2023 and Keeping Children Safe in Education 2023.
13.2 Scope of the Policy
This policy applies to all:

Staff members (permanent and temporary).

Volunteers working with UK Boyuan International.

Homestay providers hosting students.

Any external contractors or agents who come into contact with students through their work with UK Boyuan International.

13.3 Types of Allegations Covered
This policy covers allegations of misconduct, abuse, or inappropriate behaviour, including but not limited to:

Physical Abuse: Any form of physical harm, such as hitting, pushing, or inappropriate restraint.

Emotional Abuse: Excessive criticism, intimidation, or manipulation.

Sexual Abuse: Any form of sexual contact or inappropriate sexual behaviour towards a child, including grooming or sexual harassment.

Neglect: Failing to provide adequate care or supervision, resulting in harm to the student.

Inappropriate Behaviour: Any conduct that falls below the standards expected of staff, volunteers, or homestay providers, such as breaches of professional boundaries or failing to maintain a safe environment.

13.4 Reporting an Allegation
If any member of staff, volunteer, homestay provider, or student has a concern or suspects that a student has been harmed by a member of staff, volunteer, or homestay provider, they must report the allegation immediately.
How to Report Allegations:

To the Designated Safeguarding Lead (DSL): Any allegation must be reported to the DSL, who will take responsibility for managing the allegation in accordance with statutory procedures.

If the Allegation Involves the DSL: If the allegation is against the DSL, it should be reported directly to the Deputy Designated Safeguarding Lead (DDSL) or the Local Authority Designated Officer (LADO).

13.5 Immediate Actions Following a Report
When an allegation is reported, UK Boyuan International follows these steps to ensure the safety of the student and a fair investigation:
Initial Assessment:

The DSL or DDSL will immediately assess the allegation to determine whether the student is in immediate danger. If the student is at risk, immediate steps will be taken to protect them, which may include contacting the police or children’s social care.

The DSL will inform the Local Authority Designated Officer (LADO) within 24 hours of the allegation being made.

LADO Consultation:

The DSL will consult with the LADO to discuss the nature of the allegation and agree on the appropriate next steps. This consultation will help determine whether the allegation requires further investigation by children’s social care, the police, or an internal investigation.

Suspension of the Individual:

If necessary, the staff member, volunteer, or homestay provider may be suspended from their duties while the investigation is ongoing. Suspension is a neutral act and is not an indication of guilt but is intended to protect the student and the individual while the investigation is carried out.

The decision to suspend will be made in consultation with the LADO, and the individual will be informed of the reasons for the suspension.

Confidentiality:

All allegations will be handled with strict confidentiality, and information will only be shared with individuals directly involved in the investigation process. The identity of the individual facing the allegation will be protected as far as possible.

13.6 Investigation Process

The investigation process will vary depending on the nature and severity of the allegation. UK Boyuan International will work closely with the LADO, police, and children’s social care to ensure that the investigation is handled fairly and in line with statutory requirements.

Internal Investigation:

If the allegation does not meet the threshold for police involvement but suggests a breach of the organisation’s code of conduct or safeguarding policies, the DSL will conduct an internal investigation.

The individual facing the allegation will be given the opportunity to respond, and all evidence will be reviewed before any disciplinary action is taken.

External Investigation:

If the allegation is serious and meets the threshold for a criminal investigation, the LADO will coordinate the investigation with the police and children’s social care. UK Boyuan International will cooperate fully with external agencies, providing any necessary evidence and information.

13.7 Outcome of the Investigation
Once the investigation is complete, the following outcomes may result:
Substantiated Allegation:

If the allegation is substantiated, appropriate action will be taken against the individual, which may include dismissal, termination of a contract with a homestay provider, or legal action. The individual may also be referred to the Disclosure and Barring Service (DBS) if they are considered a risk to children.

UK Boyuan International will also review its safeguarding policies and procedures to prevent similar incidents in the future.

Unsubstantiated Allegation:

If the allegation is unsubstantiated or unfounded, the individual will be informed, and support will be provided to help them reintegrate into their role. In some cases, mediation or conflict resolution may be necessary to repair relationships.

If the allegation is found to be malicious, UK Boyuan International will take appropriate action against the individual who made the false claim.

13.8 Supporting the Student
The welfare of the student is of the highest priority throughout the investigation process. UK Boyuan International will:

Provide Emotional Support: Students who have been affected by the allegation, whether as victims or witnesses, will be offered emotional support, including access to counselling services if needed.

Keep the Student Informed: The student will be kept informed of the progress of the investigation as appropriate, and their views will be taken into consideration when making decisions about their safety and well-being.

13.9 Supporting the Individual Facing the Allegation
While safeguarding students is the priority, UK Boyuan International also recognises the impact that an allegation can have on the individual facing it. Support will be provided, including:

Access to Advice and Support: The individual will be given access to support, including legal advice and representation if needed. They will also be informed about the process and their rights throughout the investigation.

Maintaining Confidentiality: UK Boyuan International will ensure that the investigation is handled confidentially, and information is only shared with relevant parties.

13.10 Record-Keeping and Monitoring
All records related to the allegation and investigation will be securely maintained by the DSL. These records will include:

Details of the allegation.

The steps taken during the investigation.

The outcome of the investigation.

Any actions taken as a result.

These records will be stored securely and only accessible to authorised individuals. They will be reviewed regularly to ensure that any patterns of concerning behaviour are identified and addressed.
13.11 Reporting to the Disclosure and Barring Service (DBS)
If the investigation finds that the individual poses a risk to children, UK Boyuan International will make a referral to the Disclosure and Barring Service (DBS). This ensures that the individual is considered for inclusion on the barred list, which prevents them from working with children in the future.
13.12 Learning from the Incident
After the investigation is complete, UK Boyuan International will review the circumstances of the allegation and the processes followed. Lessons learned will be used to improve safeguarding practices and prevent future incidents. This may involve:

Updating safeguarding policies and procedures.

Providing additional training for staff, volunteers, and homestay providers.

Enhancing reporting and monitoring systems.

13.13 Review of the Allegation Management Policy
This policy will be reviewed annually to ensure it remains aligned with the latest legal requirements and best practices in safeguarding. Any updates will be communicated to all staff, volunteers, and homestay providers.

14.1 Purpose of Safeguarding Training and CPD
UK Boyuan International is committed to providing high-quality safeguarding training and continuous professional development (CPD) for all staff, volunteers, and homestay providers. The Safeguarding Training and CPD policy ensures that everyone working with students understands their safeguarding responsibilities, stays up to date with the latest guidance and legislation, and has the skills necessary to protect children from harm.
This policy outlines the safeguarding training requirements for all personnel and the procedures for ensuring ongoing professional development to maintain high safeguarding standards.
14.2 Safeguarding Induction for New Staff, Volunteers, and Homestay Providers
Upon joining UK Boyuan International, all new staff, volunteers, and homestay providers must complete safeguarding induction training. This induction is designed to provide a foundational understanding of safeguarding practices and is tailored to the specific roles and responsibilities of each individual.
The safeguarding induction includes:

Introduction to Safeguarding and Child Protection: Covering key safeguarding concepts, UK Boyuan International’s safeguarding policies, and statutory guidance such as Keeping Children Safe in Education 2023.

The Role of the Designated Safeguarding Lead (DSL): Explaining the responsibilities of the DSL and how to report safeguarding concerns.

Code of Conduct: Outlining expectations for professional behaviour, appropriate boundaries, and safeguarding responsibilities when interacting with students.

Online Safety and Digital Conduct: Training on how to support students in staying safe online, recognising online risks such as cyberbullying, grooming, and exploitation.

Whistleblowing: Educating new staff and volunteers on how to report any concerns about the conduct of colleagues or safeguarding practices.

All new staff, volunteers, and homestay providers must sign a declaration confirming they have completed the safeguarding induction and understand their responsibilities.
14.3 Regular Safeguarding Training for All Staff and Volunteers
In addition to the safeguarding induction, all staff and volunteers are required to undergo regular safeguarding training. This ensures that everyone remains informed about the latest developments in safeguarding and child protection, and can respond appropriately to any concerns.
Key areas covered in regular training include:

Recognising Signs of Abuse and Neglect: Training on how to identify the signs of physical, emotional, and sexual abuse, as well as neglect, and how to respond to disclosures from students.

Updates on Legislation and Guidance: Ensuring that all staff are familiar with changes to key legislation and guidance, such as Working Together to Safeguard Children 2023 and Keeping Children Safe in Education 2023.

Prevent Duty and Anti-Radicalisation: Training on the UK government’s Prevent Duty and how to identify and report concerns about radicalisation or extremism.

Managing Allegations Against Staff: Reinforcing procedures for handling allegations against staff, volunteers, or homestay providers, including the role of the Local Authority Designated Officer (LADO).

This regular training is conducted at least once a year and is tailored to the specific needs and responsibilities of different staff roles.
14.4 Refresher Training for the Designated Safeguarding Lead (DSL) and Deputy DSL (DDSL)
The DSL and DDSL are required to undertake additional safeguarding training to ensure they remain up to date with the latest child protection procedures and are equipped to lead safeguarding practices within UK Boyuan International.
DSL/DDSL refresher training must take place at least every two years and covers:

Advanced Safeguarding Knowledge: Deepening the understanding of child protection issues, including complex cases such as child sexual exploitation (CSE) and human trafficking.

Leadership in Safeguarding: Training on how to effectively manage safeguarding concerns, including leading multi-agency safeguarding meetings and collaborating with external agencies.

Reporting and Record-Keeping: Best practices for documenting safeguarding concerns and ensuring secure, accurate record-keeping.

Supervision and Support: Training on how to provide support and supervision to staff dealing with safeguarding issues, helping to manage the emotional impact of safeguarding work.

The DSL and DDSL also regularly review serious case reviews and updates from safeguarding authorities to learn from past incidents and improve safeguarding practices within the organisation.
14.5 Continuous Professional Development (CPD) for All Staff
UK Boyuan International encourages all staff to engage in continuous professional development to enhance their knowledge and skills in safeguarding and child protection. CPD opportunities may include:

Online Learning Platforms: Access to e-learning modules on safeguarding topics, such as NSPCC and Safer Recruitment training.

Workshops and Webinars: Regular attendance at external safeguarding workshops, webinars, and conferences to stay informed about emerging risks and best practices.

Peer Learning: Opportunities for staff to share knowledge and experiences through peer-to-peer learning sessions, fostering a collaborative safeguarding culture within the organisation.

All safeguarding training and CPD activities are recorded and tracked to ensure compliance with training requirements.
14.6 Training for Homestay Providers
Homestay providers are in a unique position of trust and responsibility when caring for students. Therefore, they receive specific safeguarding training tailored to their role in the student's welfare. This training includes:

Creating a Safe Home Environment: Guidance on how to provide a secure and nurturing environment for students, including the importance of maintaining appropriate boundaries and supervision.

Recognising Safeguarding Concerns: Homestay providers are trained to recognise signs of abuse, neglect, or emotional distress in students, and are instructed on how to report concerns to the DSL or DDSL.

Online Safety in the Home: Training on how to support students' safe use of the internet and social media while staying in the homestay environment.

Responding to Emergencies: Homestay providers are given clear guidance on what to do in the event of an emergency or if a student goes missing.

Annual refresher training for homestay providers ensures they are up to date with the latest safeguarding policies and know how to protect the students in their care effectively.
14.7 Evaluating the Effectiveness of Safeguarding Training
UK Boyuan International regularly evaluates the effectiveness of its safeguarding training through:

Feedback and Surveys: Gathering feedback from staff, volunteers, and homestay providers about the relevance and quality of the training provided.

Monitoring Compliance: Ensuring that all staff, volunteers, and homestay providers complete the required safeguarding training within the specified timeframe.

Incident Review: Reviewing safeguarding incidents and concerns to assess whether staff responded appropriately and whether further training is needed in specific areas.

14.8 Record-Keeping for Training and CPD
The Designated Safeguarding Lead (DSL) is responsible for maintaining records of all safeguarding training and CPD activities. These records include:

The date of the training.

The names of attendees.

The content and format of the training (e.g., online, in-person, workshop).

Any additional CPD activities completed by staff.

These records are reviewed regularly to ensure compliance with training requirements and to identify any gaps in safeguarding knowledge.
14.9 Review of the Safeguarding Training and CPD Policy
This policy will be reviewed annually to ensure it remains up to date with changes in safeguarding legislation and best practices. Any updates to the training requirements or content will be communicated to all staff, volunteers, and homestay providers.

15.1 Purpose of the Review and Monitoring Process
The Review and Monitoring of Safeguarding Practices at UK Boyuan International ensures that all safeguarding policies, procedures, and practices are effective, up to date, and in compliance with legal and regulatory requirements. By regularly reviewing and monitoring our safeguarding framework, we are able to identify areas for improvement, ensure consistency in safeguarding approaches, and address any emerging risks to students’ safety and well-being.
This ongoing process demonstrates our commitment to maintaining the highest standards of child protection and safeguarding within the organisation.
15.2 Annual Safeguarding Policy Review
UK Boyuan International conducts a comprehensive review of its Safeguarding and Child Protection Policy on an annual basis. This review ensures that the policy remains aligned with:

Legislative Changes: Incorporating any updates to UK legislation or statutory guidance, including Keeping Children Safe in Education and Working Together to Safeguard Children.

Best Practices: Adopting the latest best practices in safeguarding and child protection, as recommended by external safeguarding bodies such as the NSPCC and Local Safeguarding Children Partnerships.

Feedback and Incident Analysis: Using feedback from staff, volunteers, homestay providers, and students, as well as learning from any safeguarding incidents, to make necessary adjustments or improvements.

Key Areas of Focus in the Annual Review:

The clarity and accessibility of safeguarding policies and procedures.

The effectiveness of reporting mechanisms for safeguarding concerns.

The adequacy of training and support provided to staff, volunteers, and homestay providers.

How well safeguarding roles and responsibilities are understood and implemented by all individuals involved in the care of students.

Any updates made to the policy as part of the annual review will be communicated to all staff, volunteers, homestay providers, and other relevant stakeholders.
15.3 Regular Monitoring of Safeguarding Practices
In addition to the annual review, UK Boyuan International implements ongoing monitoring to ensure that safeguarding practices are consistently followed. This includes:
Safeguarding Audits: Regular audits conducted by the Designated Safeguarding Lead (DSL) to assess the implementation of safeguarding procedures across all areas of the organisation. These audits focus on:

Whether safeguarding concerns are being reported and recorded correctly.

The effectiveness of actions taken in response to safeguarding incidents.

Compliance with safer recruitment procedures and background checks.

Monitoring Incident Reports: The DSL and Deputy Designated Safeguarding Lead (DDSL) regularly review safeguarding incident reports to identify any patterns or recurring issues. This process helps to:

Identify specific areas where additional training or intervention is needed.

Ensure that all concerns are dealt with promptly and appropriately.

Monitor the well-being of students who have been involved in safeguarding incidents.

Staff Supervision and Support: The DSL provides supervision and support to staff members involved in managing safeguarding concerns. This includes offering guidance on difficult cases, ensuring compliance with procedures, and providing emotional support to staff dealing with challenging safeguarding situations.
15.4 External Inspections and Compliance Checks
UK Boyuan International is committed to meeting all external safeguarding standards and undergoes inspections from relevant regulatory bodies, such as:

AEGIS (The Association for the Education and Guardianship of International Students): Ensuring compliance with AEGIS safeguarding standards for guardianship organisations.

Local Authorities: Collaborating with local authorities during any safeguarding inspections or compliance checks.

These external inspections help to:

Provide independent validation of the effectiveness of safeguarding practices.

Identify areas for improvement based on external best practices.

Ensure the organisation remains compliant with all legal and regulatory safeguarding requirements.

15.5 Reporting Safeguarding Data
UK Boyuan International ensures transparency in its safeguarding efforts by regularly reporting safeguarding data to senior leadership and relevant external bodies. This data includes:

The number of safeguarding concerns reported within a given period.

The types of safeguarding concerns (e.g., physical abuse, emotional abuse, online safety risks).

The outcomes of safeguarding investigations (e.g., referrals to social services, resolved concerns).

Any patterns or trends that may indicate recurring risks.

These reports are used to:

Evaluate the effectiveness of safeguarding interventions.

Adjust policies or practices in response to any identified trends or issues.

Keep all stakeholders informed about the organisation’s safeguarding performance.

15.6 Using Feedback to Improve Safeguarding Practices
Feedback is an essential part of improving safeguarding at UK Boyuan International. We actively seek input from:

Staff, Volunteers, and Homestay Providers: Regular feedback is collected from those working directly with students to identify challenges in implementing safeguarding procedures and to gather suggestions for improvement.

Students: Where appropriate, we seek feedback from students about their sense of safety and well-being while under our care, especially in relation to bullying, online safety, or interactions with homestay providers.

Parents and Guardians: We engage with parents and guardians to understand their concerns and expectations regarding the safety of their children.

Feedback is reviewed by the DSL and senior management, and any actionable insights are incorporated into the safeguarding framework.
15.7 Continuous Improvement
UK Boyuan International is dedicated to continuous improvement in all aspects of safeguarding. To ensure this, we:

Respond to Incidents: Use learning from safeguarding incidents and near-misses to strengthen our policies and practices. Each incident is analysed to determine whether any changes to safeguarding procedures are needed.

Update Training and Resources: Regularly update safeguarding training and resources for staff, volunteers, and homestay providers based on new developments in safeguarding knowledge and any identified gaps in understanding.

Enhance Communication: Ensure that communication channels for reporting safeguarding concerns are always clear, accessible, and well understood by all members of the organisation.

15.8 Record-Keeping and Documentation
Accurate record-keeping is vital for effective monitoring and review of safeguarding practices. The DSL is responsible for maintaining comprehensive records of:

All safeguarding concerns and incidents, including the actions taken and the outcomes.

Annual safeguarding audits and reviews.

Feedback from staff, students, and parents related to safeguarding practices.

Safeguarding training records for all staff, volunteers, and homestay providers.

These records are stored securely in accordance with UK GDPR and Data Protection Act 2018, ensuring that only authorised personnel have access.
15.9 Review of the Monitoring Process
The review and monitoring process itself is also regularly evaluated to ensure it remains effective. Any changes to the monitoring process will be included in the annual safeguarding policy review, and relevant updates will be communicated to staff, volunteers, and homestay providers.